7:30 am - 8:30 am

Registration and Breakfast

Location: MacEwan Student Centre, University of Calgary

8:30 am - 3:30 pm

PRECONFERENCE 1

Location: MacEwan Student Centre, University of Calgary

Stronger Together: Thinking Through the Intersection of Space Design and Organizational Change

Facilitators

• Joseph Lucia, Dean of Libraries, Temple University
• Nancy B. Turner, Associate Director for Organizational Research & Strategy Alignment, Temple University
• Joan K. Lippincott, Associate Executive Director, Coalition for Networked Information
• Elliot Felix, Founder & CEO, brightspot strategy llc

Speakers

• Gregory Raschke, North Carolina State University
• Mary Ann Mavrinac, Vice Provost & Dean of the River Campus Libraries, University of Rochester
• Annie Bélanger, Dean of University Libraries, Grand Valley State University

As we plan for changes in our library spaces – whether via renovation, additions, or new buildings – how can we ensure that our organizations evolve to realize the full transformational potential in these new environments? Libraries can optimize the opportunities that new spaces offer for enriched service programs and new, expanded relationships with faculty, students, and staff from other institutional units.

This workshop will encourage individuals and institutional teams to think through the challenges and opportunities for their organizations while redesigning spaces. Segments of the workshop will address leading organizational change, engaging staff in innovation, new service models, and staff spaces. Through a combination of panels and group activities, participants will understand key challenges and opportunities for organizational change presented by library space design.

Audience
The workshop is designed for both individual and institutional team participation. Library and academic administrators, those with responsibility for service development, facilities planners, architects, and designers are all encouraged to register for this preconference. (Note: For individuals who participated in this pre-conference last year, some of the content will be similar.)

Intended outcomes: Participants will be

• Engaging with the challenges at the intersection of staff organization and the space planning process.
• Articulating strategies for developing partnerships with various constituencies, moving beyond the “services” model, in new spaces.
• Thinking through new types of staff workspaces in the library space planning process that will support new working relationships, both internal and external.

Please note that the main topics will address organizational change within the context of space design rather than design issues on their own.

Agenda

7:30-8:30 AM – Registration and continental breakfast

8:30-8:45 AM – Welcome and Overview: Joan Lippincott (Presentation)

8:45-9:25 AM – Dialogue: The Intersection of Building Design and Organizational Change: Joseph Lucia, Gregory Raschke (Presentation)

9:25-10:00 AM – Table Discussion I

10:00-10:15 AM – Break

10:15-10:45 AM – Engaging Staff in Innovation: Joseph Lucia, Nancy Turner

10:45 – 11:15 – Table Discussion II           

11:15-12:30 PM – Views from the Ground: Organizational Change and Space Design: Panel Discussion

• Annie Bélanger, Grand Valley State University (Presentation)
• Mary Ann Mavrinac, University of Rochester (Presentation)
• Greg Raschke, North Carolina State University (Presentation)
• John Ulmschneider, Virginia Commonwealth University
• Joseph Lucia, Moderator

12:30-1:15 PM – Lunch

1:15-2:15 PM – Thinking Through Relationships of Spaces and Programs: Joan Lippincott (Presentation), Elliot Felix (Presentation)

2:15-3:25 PM – Table Activity and Discussion III

3:25-3:30 PM – Closing Remarks: Joan Lippincott

Bus transportation to the New Calgary Public Central Library will begin loading at the north entrance of the MacEwan Student Centre at 3:45.

8:30 am - 3:30 pm

PRECONFERENCE 2

Location: High Density Library (morning) & Lab NEXT, 3rd Floor, Taylor Family Digital Library (afternoon)

Organizational Change, Facilities, and Workflow Redesign

**Buses will leave from the north entrance of MacEwan Student Centre at 8:30 and provide return transportation to MacEwan Hall at 12:00.**

Speakers:

• Claudette Cloutier, Associate University Librarian, Research and Learning Services, University of Calgary
• Tom Hickerson, former Vice Provost and University Librarian, University of Calgary
• Leonora Crema, Scholarly Communications Librarian, University of British Columbia Library
• John Butler, Associate University Librarian for Data and Technology, University of Minnesota
• Annie Murray, Associate University Librarian, Archives and Special Collections, University of Calgary

As research libraries reposition their roles on their campuses and beyond, organizational change, space redesign, and workflow re-engineering present new opportunities. This pre-conference will focus on such developments at the University of Calgary, where an expanded facility reflects significant programmatic change, and at the University of Minnesota, where a functional re-envisioning of library operations has led to substantial change in recent years.

Claudette Cloutier and Annie Murray will discuss the design and construction of the expanded high-density storage facility that doubled the capacity of the existing high-density storage through the installation of new automated 30-foot high shelving. This facility also includes new staff areas for metadata services, archival processing, art storage, a conservation lab, expanded cold storage, and an audiovisual digital migration and reformatting studio.

This portion of the preconference will include a tour of the new facility (located 20 minutes’ drive from the main campus), followed by two presentations about the impact of organizational change and workflow redesign:

Tom Hickerson will focus on the impact of the expanded High Density Library on the organizational and logistical footprint.

Leonora Crema will discuss what new opportunities arise when ‘the collection has left the building,’ including more curatorial uses of space and expanded stewardship roles on campus and within shared print networks.

John Butler will present a case study of the results and impact over time of a substantive organizational realignment that included the integration of Metadata Services with Technology Services at the University of Minnesota.

Bus transportation will be provided to and from the High Density Library, with arrival back at main campus for lunch.

Agenda

7:30-8:30 – Registration and continental breakfast, MacEwan Student Centre

8:30-9:00 – Bus transportation to the High Density Library
Buses will leave from the north entrance of MacEwan Student Centre at 8:30 sharp

9:00-9:15 – Welcome and Overview, Tom Hickerson

9:15-9:45 – Guiding Principles, Evolving Change, Footprint for the Future

Tom Hickerson (Presentation)

9:45-10:30 – Design and Construction of a New Central Point of Ingest and Service

Claudette Cloutier and Annie Murray

10:30-11:00 – Break

11:00-12:00 – Design and Construction of a New Central Point (Continued)

Claudette Cloutier and Annie Murray

12:00-12:30 – Bus transportation to MacEwan Student Centre

12:30 – 1:15 – Lunch

1:15 – 1:30 – Walk to the Taylor Family Digital Library, Lab NEXT, 3^rd floor

1:30 – 2:15 – The Collection Has Left the Building: Now What?

Leonora Crema (Presentation)

2:15 – 3:30 – Towards a Culture of Continuous Change: the University of Minnesota Experience

John Butler

Bus transportation to the New Calgary Public Central Library will begin loading at the north entrance of the MacEwan Student Centre at 3:45.

3:45 pm - 7:30 pm

New Central Library (Calgary Public) Tour and Opening Reception

Location: New Central Library & St. Louis Hotel (reception)

Enjoy a sneak peek inside Calgary’s public New Central Library, the only Canadian project on Architectural Digest’s list of most anticipated buildings of 2018. After the tour, join us for the Designing Libraries Opening Reception in the historic St. Louis Hotel.

Located adjacent to City Hall, the New Central Library will open in November 2018 in Calgary’s burgeoning community of East Village.

The New Central Library will be 240,000 square feet of functional, flexible, beautifully designed space for the community to think, dream, explore, and become. The $245 million project will be a destination for Calgarians and visitors from around the world

Features of the new facility:

• 330+ seat Performance Hall
• TD Great Reading Room
• 30+ bookable meeting rooms, free for Library members
• A full body play Early Learning Centre
• Williams & Harris Shared History Centre
• Video and music studios and gaming stations

New Central Library is a partnership between the City of Calgary, Calgary Municipal Land Corporation (CMLC) — the master developer of East Village, Calgary Public Library, and the Calgary Public Library Foundation.

Bus transportation to the New Central Library will begin loading at the north entrance of the MacEwan Student Centre at 3:45.
Tours of the library will begin at 4:30. The Designing Libraries Opening Reception will take place at the St. Louis Hotel, beginning at 5:30 pm.

Image Credit: MIR. Architects: Snøhetta and DIALOG

Bus transportation will be provided. Following the tour and reception, buses will transport passengers to conference hotels and the University of Calgary campus.

7:45 am - 8:45 am

Registration & Breakfast

Location: MacEwan Student Centre, University of Calgary

8:45 am - 10:00 am

Session 6: Immersive Technology and VR/AR

Location: MacEwan Student Centre, University of Calgary

• Derek Ham  and Peter Schreiner, North Carolina State University (Ham Presentation; Schreiner Presentation)
• Tania Bardyn, University of Washington (Presentation)
• Carl Grant, University of Oklahoma (Presentation)

Moderator(s):

10:00 am - 10:20 am

Break

Location: MacEwan Student Centre, University of Calgary

10:20 am - 11:15 am

Session 7: Digital Scholarship Centers

Location: MacEwan Student Centre, University of Calgary

• Peter Leonard, Yale University (Presentation)
• Christie Hurrell, University Calgary (Presentation)

Moderator(s):

11:25 am - 12:05 pm

Session 8: Tom Hickerson: The Evolving Taylor Family Digital Library

Location: MacEwan Student Centre, University of Calgary

Tom Hickerson, University of Calgary
Interviewed by Joan Lippincott, Coalition for Networked Information

12:05 pm - 12:30 pm

Session 9: Closing Remarks

Location: MacEwan Student Centre, University of Calgary

• Gregory Raschke, North Carolina State University
• Joan Lippincott, Coalition for Networked Information
• Tom Hickerson, University Calgary

Moderator(s):

12:30 pm - 1:00 pm

Lunch (take away)

Location: MacEwan Student Centre, University of Calgary